Billing Coordinator

Job Description

Job Summary:

We are seeking a detail-oriented and organized Billing Coordinator to join our in-office team. The Billing Coordinator will be responsible for ensuring the accurate and timely preparation, processing, and distribution of invoices to clients or customers. This role plays a critical part in maintaining financial health and fostering positive client relationships through precise billing and efficient communication. The position also involves supporting general administrative functions to ensure the overall efficiency of the department.

Key Responsibilities:

• Prepare and issue accurate invoices to customers based on contractual terms or service agreements.
• Review billing data from various departments to ensure completeness and accuracy.
• Maintain organized and up-to-date billing records, including adjustments, credits, and payments.
• Work closely with clients, vendors, and internal teams to resolve billing discrepancies or disputes.
• Monitor accounts receivable and assist with collection efforts as needed.
• Process and post payments in the accounting system.
• Reconcile billing accounts and assist with month-end closing activities.
• Generate regular reports on billing status, outstanding invoices, and other metrics for management.
• Ensure compliance with all internal controls, accounting policies, and regulatory requirements.
• Support audits and provide documentation as requested.
• Perform additional administrative duties as needed, including but not limited to: filing, document management, data entry, scheduling meetings, preparing reports, handling correspondence, and providing general support to the finance or administrative team.

Qualifications

Qualifications:

• University degree in a relevant field.
• Proven experience in billing, accounting, or a similar administrative role (typically 2+ years).
• Strong understanding of billing procedures and general accounting principles.
• Proficient in Microsoft Office (especially Excel and word. CRM / Project Operations is preferred, but not required); experience with billing/accounting software
• Exceptional attention to detail and organizational skills.
• Strong communication and customer service skills.
• Ability to prioritize tasks, meet deadlines, and work independently or collaboratively.

Work Environment:

8 AM – 6 PM M-F.

Additional Information

Expeditors offers excellent benefits:

• Paid Vacation, Holiday, Sick Time
• Health Plan: Medical
• Life Insurance
• Employee Stock Purchase Plan
• Training and Personnel Development Program
• Growth opportunities within the company
• Employee Referral Program Bonus