Accounts Payable Agent

Job Description

Purpose of the Role:

Support the Accounting department by ensuring accurate and timely processing of accounts payable transactions while providing best-in-class service to internal and external customers. The Accounts Payable Agent is responsible for managing vendor invoices, maintaining payment schedules, reconciling accounts, resolving discrepancies, and supporting compliance with company accounting policies. 

Key Responsibilities

• Review and process vendor invoices for accuracy and proper approval.
• Match invoice amounts in the Accounts Payable system and ensure accurate entry into financial systems. 
• Prepare and issue payment schedules and support timely vendor payments. 
• Reconcile vendor statements and investigate invoice discrepancies. 
• Monitor open invoices and identify overdue or at-risk items. 
• Collaborate with vendors, service providers, and branch personnel to resolve payment issues. 
• Support cost accounting and billing activities by working with operations teams. 
• Maintain organized records of invoices, statements, and accounting documentation.
• Assist with accounting projects, process improvements, and departmental initiatives. 
• Ensure compliance with company accounting policies, procedures, and regulations. 

Key Performance Expectations

• Timely and accurate processing of accounts payable transactions. 
• Effective management of invoice exceptions and payment discrepancies. 
• Strong internal and external customer service.
• Compliance with accounting procedures and company policies. 
• Contribution to process improvement and operational excellence.

Qualifications

• Strong accounting and financial acumen. 
• Excellent analytical, organizational, and problem-solving skills. 
• Detail-oriented with the ability to manage multiple priorities. 
• Strong communication and relationship-building skills.
• Proficiency in Microsoft Office, especially Excel, Word, Outlook, and related financial systems. 
• Ability to work independently in a fast-paced environment.
• Commitment to Expeditors' cultural attributes, integrity, customer service, and continuous improvement. 

Additional Information

Expeditors offers excellent benefits:

• Paid Vacation, Holiday, Sick Time
• Health Plan: Medical
• Life Insurance
• Employee Stock Purchase Plan
• Training and Personnel Development Program
• Growth opportunities within the company
• Employee Referral Program Bonus